Student Participation

Student Organizing Committee (SOC)

The International Planetary Probe Workshop (IPPW) Student Organizing Committee strongly encourages students and young professionals to join the workshop and the short course. IPPW is a great opportunity to deepen your knowledge, broaden your horizons and to get involved with the experts in the field. 
Workshop contributions from students are highly encouraged and plenty of student submissions are usually found amongst both oral and poster presentations. If you graduated in the last year, you can apply for student scholarships.

There are several special events throughout IPPW that are organized especially for students:

  • Student Social – A fun opportunity for students to meet and socialize before the week-long workshop.
  • Student Development Luncheon – A forum for students to improve their professional skills.

Student Social – Sunday 7th July

Punting on the River Cherwell, upstream to the Victoria Arms pub in time for dinner

Punting along the River Cherwell. Picture courtesy of the Cherwell Boathouse

5.00 pm Depart Physics Building and walk to the Cherwell Boathouse

6.00 pm Pick up punts at Cherwell Boathouse and punt upstream. There’s plenty of time to learn how to punt!

7.30pm Food served at Victoria Arms

9.00 pm Punts returned to Cherwell Boathouse

 

What is punting? A punt is a flat-bottomed boat with a square-cut bow, designed for use in small rivers or other shallow water. Punting refers to boating in a punt. The punter generally propels the punt by pushing against the river bed with a pole.

Why do British pubs usually have Arms in their title? Many pubs (public houses licensed to sell alcohol) are centuries old, from a time when their customers were often illiterate, but could recognise pictorial signs. Pub names have a variety of origins, from objects used as simple identification marks to the coats of arms of kings or local aristocrats and landowners.

In the event of inclement weather, the local Student Organizing Committee will arrange for taxis to take the group directly to the Victoria Arms.

Student Career Development Lunch – Tuesday 9th July

This event will be held at the Common room and balcony of the Earth Sciences faculty. The venue is a 5-minute walk from the Physics Building.

Application Dates & Deadline

Student Scholarship Applications 08-Mar-19
Student Scholarship Announcement 12-Apr-19

Information about the Student Scholarship Application

To enable students to participate in IPPW, a limited number of student scholarships are available to help defray the costs of the workshop and short course. There are two types of applications: one for US Students, and one for Non-US Students (see detailed information below).

Student scholarships cover expenses related to workshop attendance, up to a maximum level. Funds spent beyond the stated award must be covered by other sources. Travel reimbursements will be awarded competitively based on a student’s proposed level of participation in the workshop (paper presentation, poster presentation, or attendance only) and a letter of recommendation from the student’s research advisor. Priority will be given to those students who are presenting material and submitting a paper at the workshop.

Due to different sponsor requirements, the application process for students studying in the United States is co-ordinated separately from that for remaining students. Also, note that restrictions may apply to the eligible countries of citizenship for a scholarship, depending on the available funding sources. For information on the application process for your region, please see the appropriate section below.
These scholarships are made available by the generous support of our sponsoring organizations.

NOTE: All expenses must be covered by the student prior to, and during, the workshop. Scholarships for US and non-US students will be provided by reimbursement (up to a certain amount) following your return from the workshop. 

US Students:

To obtain this reimbursement, you will be required to fill out a Travel Authority Form prior to the workshop and a Travel Expense Summary (TES) after the workshop. Please keep all receipts (except meal receipts) since these will be required to complete the TES. In general, travel reimbursement will be made for the following expenses:

  • Travel (air, train, taxi, bus, airport parking, rental car, parking, etc.)
  • Accommodation
  • Short Course Registration
  • Meals other than those provided by the Workshop

Non-US Students:

You will be required to complete a reimbursement form after the Workshop. Please keep all the receipts. Please be aware that Non-US-scholarships will, unfortunately, only cover part of the total expenses. All students who will be awarded a scholarship will get full reimbursement of:

  • Workshop Registration
  • Short Course Registration

Students MAY receive additional PARTIAL reimbursement towards of following expenses:

  • Travel (air, train, taxi, bus, airport parking, rental car, parking, etc.)
  • Accommodation

Be aware that this means that you will have to find additional/other sources to cover for all expenses not covered by the Non-US scholarship.

Scholarship Application Process for US Students

Students enrolled at universities in the U.S. who are interested in applying for a scholarship to attend the workshop should complete the following steps:

  1. If you plan to present a paper or poster, then submit an abstract for acceptance. If you are attending only and are not presenting any material, then skip this step.
  2. Fill out the US Student Scholarship Application Form: 
  3. Letters of recommendation may be uploaded at ippw.jpl.nasa.gov with the rest of the student application packet or emailed directly to the Student Organizing Committee Chairs if recommenders are more comfortable doing so email to: Siddharth Krishnamoorthy siddharth.krishnamoorthy@jpl.nasa.gov, Michelle Rodio michelle.e.rodio@nasa.gov
  4. Upload the completed Student Scholarship Application Form and your Letter
 of Recommendation. See
 the instructions below.

Note: If you did not receive an acknowledgement, by March 22, 2019, that your application was received please e-mail: 
Siddharth Krishnamoorthy (Siddharth.Krishnamoorthy@jpl.nasa.gov) or Michelle Rodio (michelle.e.rodio@nasa.gov)

Instructions to Upload US Student Scholarship Application

  1. Register at ippw.jpl.nasa.gov
    a. Log-in
    b. Click “Manage My Submissions”
    c. Fill-out “Create a New Presentation” section
    d. In the “Add Document to this Presentation Folder” section, choose “Student Scholarship Application” in the “Document Type” pull-down menu
    e. Upload Student Scholarship Application using the “Select Document” field
    f. Click “Upload”
  2. You will be notified via email if your abstract has been approved and if you have qualified for a US Student Scholarship.
  3. After you learn the result of your scholarship application, register for the workshop.

If you have questions about the scholarship application process for US. students, contact Siddharth Krishnamoorthy (Siddharth.Krishnamoorthy@jpl.nasa.gov) or Michelle Rodio (michelle.e.rodio@nasa.gov)

Scholarship Application Process for EU and non-EU/non-U.S. Students

Students who are interested in applying for a scholarship to attend the workshop will need to complete the following process (additional details forthcoming):

  1. If you plan to present a paper or poster, submit an abstract for acceptance. The abstract portal is live. If you are attending only and are not presenting any material, skip this step. Note: lower priority will be given to the students not presenting any material.
  2. Fill out the Non-US Student Scholarship Application Form
  3. Obtain a letter of recommendation from your research advisor.
  4. Depending on the potential funding source identified for you, you will receive additional instructions on the remaining steps in the application process that you must follow.
Instructions to Upload Student Scholarship Application
  • a. Register at ippw.jpl.nasa.gov
  • b. Log-in
  • c. Click “Manage My Submissions”
  • d. Fill-out “Create a New Presentation” section
  • e. In the “Add Document to this Presentation Folder” section, choose “Student Scholarship Application” in the “Document Type” pull-down menu
  • f. Upload Student Scholarship Application using the “Select Document” field
  • g. Click “Upload”
  1. You will be notified by the Program Organizing Committee if your abstract has been approved.
  2. You will be notified by the Students Organizing Committee if you have qualified for a student travel scholarship.
  3. After you learn the result of your scholarship application, register for the workshop and short course.

Student Social Event

Further information will follow shortly.

Student Development Luncheon Session

More information will follow shortly.

Student Accommodation – Keble College

To book your accommodation, please follow the booking instructions set out for Keble College or other options set out in the Venue & Accommodation page of this website.
Student accommodation comprises:

  • a single bed
  • ensuite shower facilities
  • full English* and continental breakfast* served in Keble College ‘s traditional Dining Hall
  • 24-hour security
  • complimentary Wi-Fi access
  • towels and Linen are included
  • central heating
  • access to the shared gardens
  • luggage storage
  • bicycle storage

What is a full English Breakfast? This breakfast offering typically includes bacon, sausages, eggs and a beverage such as coffee or tea. The College will be able to provide vegetarian and vegan options, as required.

What is a Continental Breakfast? A light breakfast, typically consisting of coffee and bread rolls with butter and jam.

SOC Chairs & Contact Information

Svenja Woicke, Delft University, The Netherlands
European Chair, SOC, and EU Point of Contact
s.woicke@tudelft.nl

Siddharth Krishnamoorthy, PhD, Jet Propulsion Laboratory, USA
Siddharth.Krishnamoorthy@jpl.nasa.gov 
Michelle Rodio, NASA Langley Research Center, USA
michelle.e.rodio@nasa.gov
US Chairs, SOC, and US Points of Contact

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IPPW 2019